Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser for record-keeping purposes. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.
Clear GIFs, pixel tags and other technologies
Clear GIFs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are stored on your computer’s hard drive, clear GIFs are embedded invisibly on web pages. We may use clear GIFs (also referred to as web beacons, web bugs or pixel tags), in connection with our website to, among other things, track the activities of users of our website, help Distaff Day manage content, and compile statistics about usage of our website.
Most browsers collect certain information, such as your IP address, device type, screen resolution, operating system version, and internet browser type and version. This information is gathered automatically and stored in log files.
Third party analytics
2. The Information We Obtain
Information Collected Directly
You provide personal information to us when you complete forms on this website. The checkout form collects your name, address, phone number, email address, and, optionally, your summer address and phone number, if different from your permanent address and information. The forms for contacting Distaff Day collect your name, email address, and, in some cases, phone number.
If you upload images to our website, like a picture for your Fashion Show entries, those images may include embedded location data. This information can be scrubbed by you prior to uploading. However, if you do not scrub the embedded location data and upload an image that contains it, anyone who sees that image may be able to download and extract location data from it.
Information Collected Automatically
Distaff Day uses Google Analytics as a traffic monitoring service to provide us with insights into how visitors use our site. In addition, our hosting provider monitors traffic and maintains logs including IP addresses for performance and security reasons. Please see Appendix A for links to the privacy policies of these companies.
Information We Do Not Collect
When you pay for purchases through the PayPal payment gateway, we do not receive any of your credit card account information. If you pay us with a check or we manually process a credit card payment for you, you provide us with your account information. We only retain that information for the time necessary to process the payment. We do not record account numbers in any fashion, but we may record the check number or payment confirmation number for future reference.
3. How We Use the Information We Obtain
We use the collected information in order to respond to your request or inquiry and in the ordinary course of conducting our business, as follows:
Providing support and services
To provide and operate our website, communicate with you about your use of the website, provide troubleshooting and technical support, respond to your inquiries, fulfill your orders and requests, process your payments, communicate with you, and for similar service and support purposes;
Responding to your requests
To respond to your inquiries, provide requested services, and to provide information to you regarding your ongoing requests or purchases, such as Annual Conference registration;
To tailor content we may send or display on the website, including to offer location customization and personalized help and instructions, and to otherwise personalize your experiences;
Newsletters, mailing lists, and direct marketing
For direct marketing purposes, including to send you newsletters, Annual Conference information, or information that we think may interest you;
Analytics and improvement
To better understand how users access and use the website, and our other products and offerings, and for other research and analytical purposes, such as to evaluate and improve our services and business operations and to develop services and features;
Protect our legal rights and prevent misuse
Comply with legal obligations
To comply with the law or legal proceedings. For example, we may disclose information in response to subpoenas, court orders, and/or other lawful requests by regulators and/or law enforcement, including responding to national security or law enforcement disclosure requirements;
General business operations
Where necessary, for the administration of our general business, accounting, recordkeeping, and legal functions;
Anonymous and de-identified information
We create and use anonymous and de-identified information to assess, improve, and develop our business, processes and services, and for similar research and analytics purposes.
4. Information We Share
Distaff Day will not rent or sell your personal information, nor will we share it with third parties for their marketing purposes.
We may share personal information with the following categories of third parties:
Third-party service providers that provide services to Distaff Day or to whom we outsource certain services, such as data hosting or software or technology services (See Appendix A);
Our professional advisers, such as lawyers and accountants;
Government and/or regulatory authorities;
5. How We Protect Your Information
The security of your Personal Information is important to us and we take reasonable precautions to protect it. Our website is hosted by a reputable host and protected by a variety of firewalls, spam protection, and security measures both by the host and by us.
Your personal information can be accessed by the Distaff Day Board of Directors (President, First Vice-President, Second Vice-President, Treasurer, Secretary).
Please understand that whenever you voluntarily disclose Personal Information online, this information cannot be made one-hundred percent secure and, in some cases, that information can be intercepted, collected, and used by others. We work hard to protect your information at all times.
6. Data Retention
If you leave a comment on a post, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
When you register as an attendee, we also store the personal information you provide in your user profile. This information is retained on the website for as long as you are registered and may be retained on the website for at least two years after your registration becomes inactive. In addition, if Distaff Day Board Members print a copy of your information, for example as part of a printed attendee list, then that printed copy may be retained indefinitely.
7. Correcting Your Personally Identifiable Information
Each Attendee can see, edit, or delete their personal information at any time. Login to your Account profile to do so. Website administrators can also see and edit that information.
8. Third Party Websites and Links
The Distaff Day website may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites’ privacy notices as we have no control over information that is submitted to or collected by these third parties.
Third-party service providers may have information practices that are different than Distaff Day’s. We have no control over information that is submitted to or collected by our third-party service providers. See Appendix A for a list of service providers, the services they provide to us, and links to their privacy policies.
9. Children’s Privacy
Distaff Day does not knowingly or intentionally collect, use, or disclose personally identifiable information about visitors to our Website that are less than 18 years of age. If a child under the age of 18 submits information to us through any part of the Website and Distaff Day becomes aware that the user submitting the information is under the age of 18, the information provided will be deleted as soon as it is discovered and not used for any purpose. If you are the parent of guardian of a child under 18 years of age and believe that they have disclosed personally identifiable information to us, please contact us at the address below and be sure to include in your message the same user name and password and/or email address that you believe your child submitted, if applicable: technology@Distaff Day.org.
10. How to Contact Orlando Distaff Day
We reserve the right to revise this Policy or any part of it from time to time and without prior notice to you to reflect changes in our personal information practices. Please review the Policy periodically for changes.
Appendix A: Third Party Service Providers List
WP Manage Ninja
Appendix B: Policy History
Posted: January 1, 2020.