Protecting individual privacy is important to Orlando Distaff Day, Inc. (“Distaff Day”, “us”, “our”, or “we”). This Privacy Policy (the “Privacy Policy”) describes how we collect, use, and disclose the information from you gathered through the website located at www.orlandodistaffday.org (the “website”). This Privacy Policy applies only to Distaff Day’s online information-gathering and sharing practices occurring on the Website, and does not apply to any data collected through any products and services that we may provide, nor to information collected offline.
Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. By accessing the Website, you agree to the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not visit or use any of the links on this Website.
1. Definitions
We and our service providers may use cookies, pixels, log files, and other mechanisms to gather information about your use of our website.
Cookies
Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser for record-keeping purposes. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether.
Clear GIFs, pixel tags and other technologies
Clear GIFs are tiny graphics with a unique identifier, similar in function to cookies. In contrast to cookies, which are stored on your computer’s hard drive, clear GIFs are embedded invisibly on web pages. We may use clear GIFs (also referred to as web beacons, web bugs or pixel tags), in connection with our website to, among other things, track the activities of users of our website, help Distaff Day manage content, and compile statistics about usage of our website.
Log files
Most browsers collect certain information, such as your IP address, device type, screen resolution, operating system version, and internet browser type and version. This information is gathered automatically and stored in log files.
Third party analytics
We also use automated devices and applications to evaluate the use of our services. We use these tools to gather non-personal data about users to help Distaff Day improve our services and user experiences. These analytics providers may use cookies and other technologies to perform their services, and may combine the information they collect about you on our website with other information they have collected for their own purposes. This Policy does not cover such uses of data by third parties.
2. The Information We Obtain
Information Collected Directly
You provide personal information to us when you complete forms on this website. The checkout form collects your name, address, phone number, email address, and, optionally, your summer address and phone number, if different from your permanent address and information. The forms for contacting Distaff Day collect your name, email address, and, in some cases, phone number.
If you upload images to our website, like a picture for your Fashion Show entries, those images may include embedded location data. This information can be scrubbed by you prior to uploading. However, if you do not scrub the embedded location data and upload an image that contains it, anyone who sees that image may be able to download and extract location data from it.
Information Collected Automatically
Distaff Day may use cookies which save information in order to improve your ease of use and help with spam detection. This may include your login credentials, IP address, or browser user string.
Distaff Day uses Google Analytics as a traffic monitoring service to provide us with insights into how visitors use our site. In addition, our hosting provider monitors traffic and maintains logs including IP addresses for performance and security reasons. Please see Appendix A for links to the privacy policies of these companies.
Posts and pages on this site may include embedded content, like videos, images, or articles. Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.
Information We Do Not Collect
When you pay for purchases through the PayPal payment gateway, we do not receive any of your credit card account information. If you pay us with a check or we manually process a credit card payment for you, you provide us with your account information. We only retain that information for the time necessary to process the payment. We do not record account numbers in any fashion, but we may record the check number or payment confirmation number for future reference.
3. How We Use the Information We Obtain
We use the collected information in order to respond to your request or inquiry and in the ordinary course of conducting our business, as follows:
Providing support and services
To provide and operate our website, communicate with you about your use of the website, provide troubleshooting and technical support, respond to your inquiries, fulfill your orders and requests, process your payments, communicate with you, and for similar service and support purposes;
Responding to your requests
To respond to your inquiries, provide requested services, and to provide information to you regarding your ongoing requests or purchases, such as Annual Conference registration;
Personalization
To tailor content we may send or display on the website, including to offer location customization and personalized help and instructions, and to otherwise personalize your experiences;
Newsletters, mailing lists, and direct marketing
For direct marketing purposes, including to send you newsletters, Annual Conference information, or information that we think may interest you;
Analytics and improvement
To better understand how users access and use the website, and our other products and offerings, and for other research and analytical purposes, such as to evaluate and improve our services and business operations and to develop services and features;
Protect our legal rights and prevent misuse
To protect the website and our business operations; to prevent and detect fraud, unauthorized activities and access, and other misuse; where we believe necessary to investigate, prevent or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety or legal rights of any person or third party, or violations of our Terms of Use or this Privacy Policy;
Comply with legal obligations
To comply with the law or legal proceedings. For example, we may disclose information in response to subpoenas, court orders, and/or other lawful requests by regulators and/or law enforcement, including responding to national security or law enforcement disclosure requirements;
General business operations
Where necessary, for the administration of our general business, accounting, recordkeeping, and legal functions;
Anonymous and de-identified information
We create and use anonymous and de-identified information to assess, improve, and develop our business, processes and services, and for similar research and analytics purposes.
4. Information We Share
Distaff Day will not rent or sell your personal information, nor will we share it with third parties for their marketing purposes.
We may share personal information with the following categories of third parties:
Third-party service providers that provide services to Distaff Day or to whom we outsource certain services, such as data hosting or software or technology services (See Appendix A);
Our professional advisers, such as lawyers and accountants;
Government and/or regulatory authorities;
5. How We Protect Your Information
The security of your Personal Information is important to us and we take reasonable precautions to protect it. Our website is hosted by a reputable host and protected by a variety of firewalls, spam protection, and security measures both by the host and by us.
Your personal information can be accessed by the Distaff Day Board of Directors (President, First Vice-President, Second Vice-President, Treasurer, Secretary).
Please understand that whenever you voluntarily disclose Personal Information online, this information cannot be made one-hundred percent secure and, in some cases, that information can be intercepted, collected, and used by others. We work hard to protect your information at all times.
6. Data Retention
If you leave a comment on a post, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
When you register as an attendee, we also store the personal information you provide in your user profile. This information is retained on the website for as long as you are registered and may be retained on the website for at least two years after your registration becomes inactive. In addition, if Distaff Day Board Members print a copy of your information, for example as part of a printed attendee list, then that printed copy may be retained indefinitely.
7. Correcting Your Personally Identifiable Information
Each Attendee can see, edit, or delete their personal information at any time. Login to your Account profile to do so. Website administrators can also see and edit that information.
8. Third Party Websites and Links
The Distaff Day website may contain links to other sites whose information practices may be different than ours. Visitors should consult the other sites’ privacy notices as we have no control over information that is submitted to or collected by these third parties.
Third-party service providers may have information practices that are different than Distaff Day’s. We have no control over information that is submitted to or collected by our third-party service providers. See Appendix A for a list of service providers, the services they provide to us, and links to their privacy policies.
9. Children’s Privacy
Distaff Day does not knowingly or intentionally collect, use, or disclose personally identifiable information about visitors to our Website that are less than 18 years of age. If a child under the age of 18 submits information to us through any part of the Website and Distaff Day becomes aware that the user submitting the information is under the age of 18, the information provided will be deleted as soon as it is discovered and not used for any purpose. If you are the parent of guardian of a child under 18 years of age and believe that they have disclosed personally identifiable information to us, please contact us at the address below and be sure to include in your message the same user name and password and/or email address that you believe your child submitted, if applicable: technology@Distaff Day.org.
10. How to Contact Orlando Distaff Day
If you have any questions or comments about this Privacy Policy, or if you would like us to update information we have about you or your preferences, please contact us by email using the contact form.
11. Terms of Use Provisions
This Privacy Policy is incorporated by reference in the Orlando Distaff Day Terms of Use. The Terms of Use provisions therefore apply to this Privacy Policy, including but not limited to the provisions labeled Assignment, Survivorship, and Non-Transferability; Disclaimer of Warranties; Limitation of Liability; Indemnification; Compliance with Law; Governing Law, Disputes, and Jurisdiction; Written Document; Waiver and Severability of Terms; Headings; and Complete Agreement
12. Revisions to Our Privacy Policy
We reserve the right to revise this Policy or any part of it from time to time and without prior notice to you to reflect changes in our personal information practices. Please review the Policy periodically for changes.
Appendix A: Third Party Service Providers List
Automattic
This is the parent company for several other companies, each providing a different piece of software that can be used for building the website. The three we use are WordPress.org, which is a content management system that provides the primary structure for our website, Gravatar, which you will only use if you upload your photo to your member profile, and WooCommerce, which we are using for the shop and account functions. Click here to be taken to Automattic’s Privacy Policy Page.
Clean Talk
This company provides antispam software. It checks the content and URL of comments as part of its analysis. Click here to be taken to Clean Talk’s Privacy Policy Page.
ConvertKit
We use this software to manage our email list and send emails to our members. The only information shared by Distaff Day with ConvertKit is your first name, last name, and your email address. ConvertKit provides us with data on the emails we send, including how many people opened and read them. These are consolidated reports for an overall open ad read rate, but we can also look at your individual record and see if you opened a particular email or not. Click here to be taken to ConvertKit’s Privacy Policy Page.
Generate Press
This software provides the structure for visual and design elements on the Distaff Day website. To the best of our knowledge, the only data shared with the company is Distaff Day’s URL and any other organizational information needed in order to maintain the software license. To the best of our knowledge, no personal user data is shared with them. Click here to be taken to GeneratePress”s Privacy Policy Page.
Orlando Distaff Day uses several different Google Services. Google Analytics, Search Console, and Page Speed and Experience collectively provide Distaff Day with information on how users get to and interact with our website. G Suite bundles together several services including Gmail and Drive, which Distaff Day uses for administrative purposes. Videos posted on this site may be embedded from YouTube, which is also owned by Google. Click here to be taken to Google’s Privacy Policy Page.
InMotion Hosting
The Host for our website. All of our website files reside on their servers. Click here to be taken to InMotion Hosting’s Privacy Policy Page.
PayPal
PayPal processes credit card payments forDistaff Day. Click here to be taken to PayPal’s Privacy Policy Page.
SEOPress
This software helps us analyze our content to see if it matches the needs of those visiting our website. It interacts with Google Analytics as part of this analysis. Click here to be taken to SEOPress’s Privacy Policy Page.
ShortPixel
This software reduces the file size of photos on the site. This includes any photos uploaded by users. ShortPixel collects some information which may be personally identifiable, like the file name. Click here to be taken to ShortPixel’s Privacy Policy Page.
Toolset
This company provides a suite of software tools that we use to control which pages you can access, what you see on specific pages, and to create some forms on the site. To the best of our knowledge, Toolset does not collect any personally identifiable information from Orlando Distaff Day site users. Click here to be taken to Toolset’s Privacy Policy Page.
Updraft
This software creates regular backups of the website, as part of our security measures. The backups are not stored the Updraft servers, but rather in Distaff Day’s Google Drive or another cloud-based storage system. Click here to be taken to Updraft’s Privacy Policy Page.
WordFence
WordFence provides a firewall, spam protection, and threat detection services on the Distaff Day website. Click here to be taken to WordFence Privacy Policy Page.
WP Manage Ninja
We use this company’s software, WP Fluent Forms, to create various forms on this website. We also use their Ninja Table software to allow you to view your Fashion Show Entries. Click here to be taken to WP Manage Ninja’s Privacy Policy Page.
Zoom
We use Zoom for live, interactive video Board Meetings and for holding live, virtual events. Click here to be taken to Zoom’s Privacy Policy Page.
Appendix B: Policy History
Posted: January 1, 2020.
