Zoom Tips

Zoom’s Support Articles

Clicking on any of the titles below will take you to Zoom’s website, with their support article on that topic:

Software Download Center

Update to the latest version

Frequently Asked Questions for Zoom Users

Raising your hand in a webinar

Attendee controls in a meeting

Top 20 Zoom resources

How to use a virtual background

Participating in breakout rooms

Changing between Active Speaker View and Gallery View

What technology do I need in order to participate in Orlando Distaff Day?

You can access Zoom through an app downloaded to your desktop, laptop, tablet, or phone. You can also access Zoom directly in a browser by adding a plugin to your browser. Visit the Download Center (linked above) to get the Zoom software if you don’t have it already.

If you plan to access Zoom through your browser, you must use Chrome as your browser. While Zoom is available in other browsers, not all features are available in every browser. At least one of the features we are using for Orlando Distaff Day is only available in the Chrome browser.

We recommend that you use Zoom on a desktop or laptop computer rather than on a tablet or phone. You can participate from a tablet or phone, but it will be a long day if you have to hold up your device the entire time! In addition, on a desktop or laptop, you can see 25 people at once while on a tablet you can only see 9 and on a phone you can see 3.

Whichever option you use for the Zoom Software, you should use the most recent version. Some features we are using for Orlando Distaff Day will not be available to you unless you are using version 5.4.3 or higher.

How can I test my connection to Zoom?

Registered attendees can access a Zoom Links page through the Event Hub. On the Zoom Links page is a test link and instructions on how to use it.

How will Orlando Distaff Day use Zoom?

How many Zoom Rooms will there be?

We will have two Zoom Rooms. The Main Stage is where all the programming will take place. The FTWG-sponsored Lounge is an unmoderated Zoom room that is available for casual conversation.

When and where do I find the Zoom Links?

The links for these two rooms will be posted at approximately 5:00 pm on Friday, January 8. You will be able to access the page where those links are posted by visiting the Event Hub and clicking through to the Zoom Links page.

While the FTWG-sponsored Lounge link will be posted at roughly 5 pm on Friday, the Lounge will not open until the Friday Main Stage events are over, at about 9:30 pm.

The two Zoom Rooms will each have only one link which can be used on Friday and Saturday.

Is Orlando Distaff Day a Zoom Meeting or a Zoom Webinar?

Both the Main Stage and the Lounge are Zoom Meetings (not Webinars). In a Meeting, all attendees appear on the screen and are able to talk live.

What are Breakout Rooms and how do they work?

On the Main Stage, we will be using Breakout Rooms in two different ways. Breakout Rooms are Zoom Rooms in which meeting attendees are dispersed for a period of time. Attendees can either be assigned to a specific room by the host OR the host can set the rooms so that Attendees can choose which room they want to go into.

Orlando Distaff Day will have some Breakout Rooms where Attendees are assigned and some where you can choose which one to visit.

During the Ice Breaker sections, we will randomly assign you into a room and provide you with a prompt to get conversation started.

During Vendor sessions, after all vendors have presented, we will open Breakout Rooms named after each vendor. Attendees will be able to choose which room to visit and will be able to switch from one to another.

In the Lounge, we will have 10 Breakout Rooms, each named after a sheep breed. These are established so that if you want to meet a friend to chat at a specific time, you can do so. You cannot reserve a time with us; these rooms are open to anyone at any time, so someone else could wander into your chat or you may find someone else in the room where you thought you’d meet.

During the Main Stage sessions, we will talk you through how to get in and out Breakout Rooms.

Zoom Etiquette

On Mute

When you join the Zoom Room, either on the Main Stage or in the Lounge, you will automatically be muted. In the Main Stage, you should remain muted at all times, unless invited to speak by one of the Orlando Distaff Day Board Members. In the Lounge, you are welcome to unmute yourself and chat at any time.

The Event Hosts and Co-hosts are able to mute you and to shut off your camera. We will do so, without asking you, if something in your audio or video is disruptive to the program.

Event Hosts and Co-hosts are not able to unmute you. If you need to unmute and can’t figure out how to do so, we click a button and it sends you a message saying “The Host is asking you to unmute” and you can click Yes or No.

On Questions to Speakers or Vendors

For most of the event, please put your questions in chat. We may sometimes ask you to raise your hand and call on you individually to come off mute and speak. During the event, we will provide clear direction on which of these two options to use during a specific time.

Code of Conduct

At all times, whether in a Breakout Room, Main Stage, or Lounge and whether you are on chat, audio, or video, we expect attendees to adhere to the posted Code of Conduct.